Great question! First off, let me explain why these are here. Accounts with no activity during the period will not show up on the P&L. Accounts with activity during the period will show up on the P&L… even if the total balance is zero. If you want to hide those zero balance accounts, here’s what you do:
Open the Profit & Loss report. Click on CUSTOMIZE REPORT in the upper left hand corner. You’ll be on the DISPLAY tab. Now, click on the ADVANCED button to open the Advanced Options window. Under DISPLAY ROWS, select the NON-ZERO radio button. Click okay. Click okay again.
Any accounts with zero balances should now be gone. This is a nice way to ‘tidy up’ your Profit & Loss report when it needs to be distributed. Note: this also works with a Trial Balance report.